As for the Annual Internal Reports , the collection and recording of data necessary for the preparation of the Internal Evaluation Report should be distributed to all members of the teaching, research, administrative and other staff of the Department, as well as to the students, to the extent of the proportion each of them , they deserve.
Each member of the University community of the Department is invited to responsible record in a uniform manner, the work - teaching, research, administrative or other - performing during this period (two consecutive semesters), completing the Special Inventory Reports , proposed by HQA based on criteria and indicators of general acceptance.
From the Inventory Reports completed the Internal Evaluation Group (I.E.G./ O.M.E.A.) will draw valid data to complement PivotTables for the Department in its entity and will considerably facilitate the compositional mapping of the multidimensional work done in the Department, in accordance with common criteria and indicators.The proposed distributive process ensures:
- Saves time and work (everyone gathers and records data who solely has and controls)
- Accuracy and reliability
- Transparency (the Special Inventory Reports support the annual internal report and consequently the Internal Evaluation Report and all this process can be controlled).
The collection of the documentary data is done with the responsibility of the Academic Unit, with the participation of all the members of staff and its students and for all its levels of operation. The preparation of the Annual Internal Report presupposes the complete and systematic collection of valid data on the operation of the Academic Unit in accordance with quality assurance criteria and indicators. The main purpose of the collection of the data to be documented in the Annual Internal Report is to assist and facilitate both the daily operations of the Academic Unit and decision-making at all levels of its operations.For this reason, the data must as a rule be collected:
- According to the periodic nature of the data
- With the balanced participation of all the members of the Academic Unit (teaching and research staff, educational, administrative staff, students) (see data collection forms and questionnaires for course/teaching staff and for students), and
- With procedures that are commonly accepted among the members of the Academic Unit.
Correspondingly, the Annual Internal Report may be prepared either in stages, while the data is being collected, or at the end of the process, in a manner defined by the Academic Unit itself and clearly, however, with a combination and balance of the views of all its members. Certainly, the approach to be followed in the collection of data is the exclusive responsibility of the Unit itself, its members and its competent organs. The main factor in the adoption and definition of this approach and, subsequently, for the preparation of the Annual Internal Reports must be the documentation of the progress and success, both in the short-term and in the long-term, of the mission and goals of the Academic Unit.